Schedule Management Tool You Should Use If You’re Using Microsoft Teams

In today’s Tech Tip, we’ll explore Microsoft Shifts, a feature that helps you create, update, and manage schedules effortlessly. Whether you're a manager or an employee, Microsoft Shifts keeps your team organized and on track.

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Creating Schedules with Microsoft Shifts

Easy Schedule Creation and Management

With Microsoft Shifts, creating, editing, and managing schedules is a breeze. The schedule layout shows days at the top, team members on the left, and assigned shifts within the calendar. This clear visual format helps you see who is working, when, and where. You can also create groups, categorized by job type or location, to keep your team organized.

Customizing Shifts

When adding shifts, you can either create a new one from scratch or copy an existing shift. Each schedule includes an open shift row where you can add shifts that any team member can request. This flexibility ensures that all shifts are covered and allows team members to pick up extra work when needed.

Enhancing Time Management

1. Time Clock Feature

The Time Clock feature lets your team clock in and out using a mobile device. This makes it easy for team members to track their hours and allows you to monitor attendance accurately.

2. Managing Requests

You can review and manage requests for time off, shift swaps, or offers with ease. Approving or rejecting these requests is simple, helping you keep your team’s schedule running smoothly.

Communication and Sharing

1. Using Shift Tags

Shift tags allow you to quickly communicate with anyone currently on a shift. This feature streamlines team management by making it easier to relay important information.

2. Sharing Schedules

Once you’ve created a schedule, you can share it with your team to ensure everyone is up to date. This eliminates confusion about who is working when and where.

Microsoft Shifts, integrated with Microsoft Teams, is a powerful and user-friendly schedule management tool. Whether you’re a manager or an employee, Shifts helps keep your team organized and on track. Take our FREE Cybersecurity Risk Assessment now or contact us and we’ll help you try it today!